ctm travel alaska

Alaska Medicaid Travel Request

This form is for  new travel requests  that are 48 hours and beyond. We will respond within 24 hours.

New Requests Only:

Any  requests to refax/email a copy  of an itinerary  must be called  through the office, not submitted via this online tool. The same applies for any  changes to travel .

PA Number Required:

If you are an eligible Medicaid Recipient and  do not have  a Prior Authorization (PA#), please  contact your Health Care provider first  prior to securing travel arrangements. If you are a Health Care Provider,  you must have a PA# in advance  of utilizing the online travel request form.

To request a reservation please fill in the required fields below and  submit  your information with the button at the conclusion of the form.

Don’t Forget:

Indicate your desired method (fax or email) to receive a copy of a completed travel itinerary . If you have complicated travel arrangements, please don’t hesitate to call the CTM Medicaid Office at 1.800.514.7123.

Ferry Travel

Ferry travel requests  must be submitted by 4pm on Friday  for travel over the weekend or Monday before noon.

Baggage Fees

Alaska Airlines’ Club 49 program provides Alaska residents 2 free checked bags on each flight. As a result,  the State of Alaska will not cover baggage fees . Sign up for Club 49  - it’s free!

• Alaska Marine Highway
• Interisland Ferry
• Wheelchair assistance
• Aisle chair
• Has own Personal Oxygen Concentrator

TSA Requirements

Under the  Secure Flight Rule , in order to book or hold a reservation the following information is  required for each passenger  (including approved escorts):

• name  as it appears  on government-issued ID
• date of birth

For  infants  and  children  under the age of 16 who are traveling domestically and do not have a government issued ID, the  full name, date of birth and gender  are  still required .

What this means for you:

CTM  will be  unable to hold or book  your reservation  without  this required information.  Please provide  the required information when submitting your request.

• Staff Directory
• Careers at UA
• UA System Office

Travel Card Program

One of the most useful travel tools available to our travelers and administrators is the UA Travel Card program. It is recommended for all employees purchasing travel components for a UA business trip. The program includes two cards:

Travel Agency Card

• Held by CTM
• Considered a “ghost” or “lodge” card because the plastic does not exist
• Pays for airfare and related expenses (e.g. agent fees) booked through the booking tool or directly with CTM; also used by CTM to pay for lodging pay requests
• Charges feed to "Available Expenses" in the Concur Expense module for the traveler who booked (in most cases, are movable to another Concur account by the Card Administrator)
• Transactions are reconciled by assigning them to and submitting an Expense Report

UA Travel Card    

• Available to any employee traveling on authorized UA business
• University billed and paid
• Pays for all remaining travel expenses
• Transactions feed directly into the cardholder’s "Available Expenses" in the Concur Expense module (are not movable to another Concur account)
• Transactions are reconciled by assigned them to and submitting an Expense Report
• Charters must be approved by procurement and are not allowed on university credit cards.

Learn more about the UA Travel Card available to employees:

The travel card is used for travel related expenditures incurred for the purposes of conducting UA business. Cardholders can use their card as needed during travel and use the SAP Concur mobile app to upload receipts as they go. Charters must be approved by procurement and are not allowed on university credit cards.

The  travel  card is not and does not replace a ProCard. Cardholders should adhere to their department’s normal procurement processes for non-travel purchases. Non-cardholders should work with their department if they need monetary support before or during travel.

UA charges the card balance to a general ledger. To reconcile the charges to the appropriate funding, cardholders must assign those charges to and submit an Expense Report for the approved trip. Once approved for payment, the Report initiates a JV in Banner to move the charges from the general ledger to the trip’s funding as assigned in the Report Header and/or Allocations.

Here are examples of travel items cardholders can purchase:

• Airfare related charges such as baggage and internet fees
• Lodging including hotels, Airbnb and VRBO
• Car rental and related expenses such as fuel and parking
• Ground transportation such as taxis, Uber, Lyft and trains
• Food and beverages during travel (“Per Diem Offset” or “Actual Meal”)
• Registration fees
• Field supplies for remote fieldwork
• Forms are available through the “Campus Applications and Contacts” link on this page.
• Does not affect personal credit: The application only requires the last four digits of the cardholder’s SSN for security purposes. When activating the card or calling JP Morgan for assistance, the cardholder is prompted to enter the last four digits of their SSN.
• Enter the department address or a memorable address into the “Delivery Address” fields. This is the address the cardholder may need to occasionally provide at the point of sale. It is also the billing address entered on their Concur profile.
• The org field drop-down lists a couple hundred orgs but not every org for UA. Start typing the department's org into the field and the options are filtered to match the numbers entered. If the department's org is not available after typing the entire number into the field, please contact your campus card administrator.
• The department approver is the cardholder’s supervisor or other department designee such as the Executive Officer. The default org is addable by applicant or approver.
• Cardholders who travel more than once per month have a default monthly cycle limit of $10,000.
• Cardholders who travel less than once per month have a default monthly cycle limit of $6,000.
• The card administrator receives travel cards in about a week. The cardholder must pick up their card from the card administrator.
• The campus may require cardholders to attend travel training before picking up the card. If so, the card administrator verifies training completion before releasing the card.
• Cardholders must activate the card before using or loading the information into their Concur profile.
• Cash advances (withdrawals from ATM) are available on the card with card administrator and campus travel administration permission. This request is processed after the formal application and training are complete.

University employees should receive tax exempt status in Alaska while traveling on university business. We receive tax exempt status because the university is a political subdivision of the state. 

The following documents are useful if you are asked by a hotel to provide details explaining the university's tax exempt status:

IRS University Tax Exempt Letter

State of Alaska Tax Exempt Letter

Anchorage Political Subdivision Informational

Anchorage Room Tax Website

Anchorage Tax Exempt Memo

Juneau Tax Exempt Guidelines

Ketchikan Tax Exempt Documentation