memo on travel allowance deped

DepEd Order 46: Amendments to DepEd Order No. 043, 2022

The Department of Education issued its Omnibus Travel Guidelines for All Personnel, enclosed in the DepEd Order 43, series 2022. In this order, DepEd provided the processes and requirements for DepEd personnel requesting authority to travel, whether local or foreign and for personal or official purposes. It contains guidelines and regulations for all DepEd officials and personnel from all offices, governance levels, and its attached agencies. Additionally, the department issued the DepEd Order 46, series 2022, to amend the guidelines specified in the initial policy.

Also Read:  About DepEd Partnerships Database System (DPDS)

Under DepEd Order 46, the department stipulated supplementary provisions regarding official foreign and local travel. The order also contains the recommending and approving officers for issuing travel authority to DepEd personnel and its attached agencies. In addition, this order species general guidelines about personal travel and pre-departure modification. Thus, all concerned should disseminate and strictly adhere to this order.

Table of Contents

What is DepEd Order 46

On October 17, 2022, the Department of Education circulated the DepEd Order (DO) 46, series (s.) 2022, titled the Amendments to DepEd Order No. 043, 2022 (Omnibus Travel Guidelines for All Personnel of the Department of Education) . Nevertheless, Omnibus Travel Guidelines require flexibility to deal with all the possible circumstances that may come to light throughout DepEd operations. Considering the escalating concerns in explaining some provisions in DO 43, s 2022, the department released a clarification and amendment in this order.

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Similarly, DepEd Order 46, series 2022, conforms with the DepEd Secretary’s directive, resulting in the preparation and circulation of internal guidelines on local and foreign travels within the department and its attached agencies. This order aims to provide supplementary protection and safety measures, which are most applicable to agency conditions and distinctive characteristics and guarantee the rational utilization of public funds.

Amendments to DepEd Order No. 043, 2022 (Omnibus Travel Guidelines for All Personnel of the Department of Education)

Recommending and approving authorities for foreign and local official travel.

This order updates and clarifies the following provisions under DO 43, s 2022, or the Omnibus Travel Guidelines regarding the Recommending and Approving Authorities for Foreign and Local Official Travel, namely:

A. For Official Foreign Travel

The provisions of Item IV(B)(4)(b) and its table of recommending and approving authorities for foreign travel read as follows:

• The table below indicates the recommending and approving officers for the circulation of official foreign travel authority to DepEd officers, employees, and its attached agencies:

B. For Official Local Travel

The provisions of Item IV(B)(4)(b) and its table of recommending and approving authorities for official local travel read as follows:

• The table below specifies the recommending and approving officers for the issuance of official foreign travel authority to DepEd officers, employees, and its attached agencies:

C. Use of Locator Slips

The following clarified and amended provisions of Item IV.C.2.b regarding the utilization of Locator Slips for such day trips:

• For activities, errands, events, or performance of a designated task that requires a DepEd official/employee to be outside of their permanent station/workplace during office hours within a day/for an entire day/for a period not exceeding one (1) day, a Locator Slip (Revised Annex E), duly approved by the Head of Office/Authorized Representative and signed/certified by the authorized personnel from the visited office/place, may be utilized as authority to travel.
• As a substitute for the signature/certification of the person, obtain a Certificate of Appearance from the office visited.
• The signed and accomplished Locator Slip will serve as the authority to travel. Furthermore, utilization of the Locator Slip is only for actual transportation expenses reimbursement and never for personal business.

The image below shows the Revised Annex E (DepEd’s Locator Slip):

Personal Travel

The provisions of Item V of DO 43, s 2022, or the Omnibus Travel Guidelines on Personal Travel, its table of recommending and approving authorities for foreign personal travel, are simplified to read as follows:

General Guidelines

• Authorized Personal Foreign Travel – No DepEd official or employee should be permitted to leave for any personal foreign travel except if they have duly accomplished the necessary leave forms and secured travel authorization. However, the Approving authority should only grant the travel authorization once proven that the absence of the requesting official or employee will not delay or slow down the operational efficiency in their respective office.
• Recommending and Approving Authority for Personal Foreign Travel – The recommending and approving offices for the issuance of personal foreign travel authority to DepEd offices, employees, and its attached agencies are specified in the table below:

• Before applying for authority to travel, DepEd officials or employees who have obtained and pursued scholarships/training and other related activities in their own capacity should inform their immediate supervisor or head of the office.
• Personal Local Travel – The concerned DepEd official or employee should complete the necessary leave form from the approving authority.

Supplementary Amendments

• The 2nd and 3rd paragraph of Item IV(BX2) on Pre-Departure is revised to read as follows:

• Consultants or those involved under the Contract of Service by DepEd should not qualify for foreign travel authorities and are not entitled to government funding for such trips unless in highly commendable conditions (such as unavailability of qualified employees in extremely technical or specialized fields) and following submission of written justification to the authorized approving officials. Nonetheless, local travel authorizations may be contractually specified/permitted by law or regulation.
• DepEd Order 46 should not prevent the Secretary of Education from signing documents, if required, in the interest of service and from exercising her authority and mandate under Republic Act (RA) No. 9155, Executive Order No. 292, s 1987, and other prevailing laws.

Also Read:  List of Attached Agencies under DepEd

DepEd Order 46 Full Memo Download

To access and download the complete PDF of DepEd Order No. 46, series of 2022, a direct link is available on this page. By clicking the download button below, you can easily obtain a copy of DepEd Order 46 in PDF format.

Full PDF DepEd 46 memo file: https://www.deped.gov.ph/wp-content/uploads/2022/10/DO_s2022_046.pdf

Video: DepEd Teacher Travel Abroad? Madali nalang this 2023 (DepEd Order#46,s. 2022)

As discussed in the video, DepEd teaching and non-teaching personnel should complete the requirements and apply for travel authority whenever traveling abroad. The DepEd Order 46, series 2022, enclosed the amendments to DO 43, s 2022, titled the Omnibus Travel Guidelines for All Personnel of the Department of Education. If personally traveling abroad, DepEd personnel should ask permission via a letter from the immediate head/school head and School division Superintendent. Once approved, submit the approval letter to the Division HR in charge of travel abroad.

DepEd personnel should also complete the list of requirements, such as the approved letter, CSC Form 6 (approved), Division Clearance, Certificate of No Pending Case, Teacher’s Clearance (School Level), Out of Undertaking Duly Notarized, Travel Order, GSIS SOA,  Leave Form, and other relevant clearances applicable to the requester’s position. Also, ensure that all signatories approve the documentary requirements. Hence, DepEd teachers and non-teaching staff can travel abroad for personal reasons, given they comply with the requirements.

To sum up, DepEd Order 46, series 2022, provides clarification and amendments regarding the Omnibus Travel Guidelines for All Personnel of the Department of Education. With this policy, DepEd officers and personnel, including its attached agencies, will have clear guidelines about the process and conditions for obtaining authority to travel. Therefore, we advise all officers, teaching, and non-teaching staff of DepEd to comply with this order.

Department of Education

Schools Division Office Science City of Muñoz

DM-No.-232-s.-2020: Guidelines on Payment/Reimbursement of Travelling Expenses

• In order   to   have   a uniform procedure     on   payment/ reimbursement of travelling expenses, the following internal guidelines must be observed:
• Payment/ Reimbursement must be done on a monthly basis based on the approved Schools Operating Budget (SOB);
• Before payment of such, Itinerary of Travel (IoT) together with the Certificate of Travel Completed (CoC) must be signed first by  the Schools Division Superintendent;
• Disbursement Voucher
• Itinerary of Travel
• Certificate of Appearance
• Travel Order(outside 50km    radius) / Locator   Slip(within 50km radius)
• Certificate of Travel Completed (per destination)
• Boarding Pass (if applicable)
• Plane Ticket (if applicable)
• Terminal Fee (if applicable)
•  For information and compliance

DM-No.-232-s.-2020-GUIDELINES-ON-PAYMENT-and-REIMBURSEMENT-OF-TRAVELLING-EXPENSES

Guidelines on Official Local Travels in the Department of Education

Republic of the Philippines Department of Education

DepEd ORDER No.022, s. 2019 GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION

To: Undersecretaries Assistant Secretaries Bureau and Service Directors Regional Directors Schools Division Superintendents Public Elementary and Secondary School Heads All Others Concerned

1.Pursuant to Section 21 of Executive Order No. 77, s. 2019 dated March 15, 2019 entitled Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel, this DepEd Order is hereby issued to adopt and conform to its provisions and to reiterate and/or amend existing policies, guidelines and procedures on official local travels of its officials and employees. The guidelines on foreign travels shall be issued separately.

2.For more information, please contact the Office of the Assistant Secretary for Finance through email address [email protected] or through telephone nos. at (02) 637-4611 and (02) 633-8925.

3. Immediate dissemination of and strict compliance with this Order is directed.

LEONOR MAGTOLIS BRIONES

(Enclosure to DepEd Order No. 022 ,  s. 2019

GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION

I. RATIONALE

Executive Order No. (EO) 77, s. 2019 dated 15 March 2019 entitled “Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel” directs all agencies to issue its own set of internal guidelines that would “(La) provide additional safeguards as are best suited to agency conditions, (i.b) address agency peculiarities, and (i.c) ensure the judicious use of public funds”.

II. SCOPE OF THE POLICY

This DepEd Order provides updates on existing rules and regulations on official local travels of DepEd officials and employees of the Central Office  (CO), Regional Offices (ROs), Schools Division Offices (SDOs) and schools. It contains travel authorization and travel expense payment procedures, computations of the allowable Transportation Expenses and Miscellaneous Expenses, Daily Travel Expenses, the approving authorities at all governance levels, the process flow, standard forms, and other documents consistent with the requirements under EO 77, s. 2019

IIL POLICY STATEMENT

This Order will serve as guide for approval of DepEd officials and employees on their local travels including the payment of their allowable travel expense claims. This shall also help streamline the procedures and provide relevant control measures to ensure efficiency, effectiveness and economy in the utilization of funds alloted for travel expenses. This policy applies to official local travels of officials and employees of the CO, ROs, SDOs and schools.

IV. DEFINITION OF TERMS

For the purpose of this Order, the following terms are defined as follows:

(a) Daily Travel Expenses (DTE) – the amounts authorized to cover expenses for local travel, which consist of (i) costs for hotel accommodation or lodging, including the prescribed taxes and services charges, (ii) meals, and (iii) incidental expenses, including cost for local or inland transportation and reasonable miscellaneous expenses at the place of assignment.

(b) Official Business – refers to official travel wherein the Transportation Expenses and Miscellaneous Expenses, and Daily Travel Expenses incurred, including salaries and other benefits, while on travel, shall be funded by DepEd or by any other government entities.

(c) Official Time – refers to official travel wherein no government expenses shall be incurred/spent, except for the payment of salaries and other benefits of the official or employee who is on travel.

(d) Permanent Official Station – the place where the office or regular place of business/work of an official employee is expected to stay most of the time as required by the nature and the duties and responsibilities of the position of such official or employee.

(e) Transportation Expenses – the actual fares of the authorized modes of transportation (e.g., land, sea and air) for local travels from the permanent official station to the destination or place of assignment and back.

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DepEd Order No. 022 ,  s. 2019 GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION

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Travel Guidelines for DepEd Personnel: Comprehensive Overview of DepEd’s Omnibus Travel Guidelines as Per DepEd Order No. 043, S. 2022 and Its Amendment

I. Introduction

The Department of Education (DepEd) in the Philippines, committed to promoting the welfare of its personnel, issued an important set of directives under DepEd Order No. 043, S. 2022. These directives, encapsulated in comprehensive travel guidelines, underwent subsequent amendments, further enriching their scope under DepEd Order No. 046, S. 2022.

Travel guidelines within an organization, particularly one as large as DepEd, are critical for numerous reasons. They provide a structured framework for personnel to follow, ensuring that all travel-related activities align with the organization’s principles and goals. In the case of DepEd, these guidelines aim to guarantee safety, promote the efficient use of funds, and ensure alignment with the organization’s mission.

The new guidelines, as a result of the amendment, present several advantages. They offer increased safety and security for all traveling personnel by providing clear and concise directives. Furthermore, they promote financial prudence, aligning the utilization of travel funds with the Department’s broader mission and objectives.

II. DepEd Order No. 043, S. 2022: Establishment and Details

On October 10, 2022, DepEd issued Order No. 043, S. 2022. This order was of critical importance as it aimed to establish a set of travel guidelines designed to ensure the safety and promote the efficient travel of all DepEd personnel. The order’s primary focus was the safety and well-being of the personnel, a testament to DepEd’s commitment to its employees.

The scope of the order was broad, encapsulating all personnel under DepEd, including teachers, non-teaching staff, school heads, and other employees. It covered all types of travel, whether official or personal, thereby establishing a holistic framework for travel-related activities within the organization.

The travel guidelines under the order were comprehensive. They included directives concerning the authorization of travel, stipulations on adherence to the approved travel budget, and procedures for proper documentation of travel activities. Furthermore, the order mandated that all travel be completed within the authorized period and that all travel expenses be appropriately accounted for.

Violation of these guidelines would result in penalties, which were progressively severe. A first offense would result in a warning, a second offense would lead to the suspension of travel privileges for a month, and a third offense would result in termination of employment.

III. DepEd Order No. 046, S. 2022: Amendments to DepEd Order No. 043, S. 2022

To enhance and further clarify the directives under DepEd Order No. 043, S. 2022, the Department issued an amendment, DepEd Order No. 046, S. 2022, on October 17, 2022. This amendment aimed to provide additional clarity on certain provisions of the original order and introduce new guidelines to further streamline travel activities within the Department.

The amendment clarified the definition of “official travel,” giving a more precise understanding of what constituted travel for official purposes. The requirements for travel authorization were detailed, providing a clear procedure for obtaining necessary permissions. Furthermore, the amendment outlined the processes for documenting travel and accounting for travel expenses, thereby promoting transparency and accountability.

In addition, the amendment introduced new guidelines. These included directives emphasizing the need for all travel to be in accordance with the DepEd Travel Policy, to be cost-effective, and to be consistent with DepEd’s mission and goals. These new guidelines aimed to strengthen the overall travel framework within the Department, ensuring more effective utilization of resources while maintaining a keen focus on the Department’s core objectives.

IV. Background: The Department of Education (DepEd)

As the most significant governmental agency in the Philippines, DepEd shoulders the responsibility of educating over 26 million students from kindergarten to senior high school. It is a mammoth task requiring significant resources, both human and financial. DepEd employs over 800,000 personnel, making it one of the country’s largest employers.

With a budget exceeding $10 billion, DepEd’s financial resources are substantial. However, given the magnitude of its mission, every cent is critical. Travel expenses form a significant part of the overall budget. In 2022, DepEd allocated over $100 million towards travel expenses, underscoring the importance of efficient and effective management of travel activities within the Department.

V. Significance of Travel Guidelines

Travel guidelines within an organization are much more than just a set of rules; they are a reflection of the organization’s values and priorities. In the case of DepEd, the travel guidelines hold significant importance for several reasons.

First, they are designed to ensure the safety and security of DepEd personnel. Travel, while necessary, can pose various risks, and it is crucial that the Department takes necessary measures to mitigate these risks.

Second, the guidelines aim to promote efficiency and effectiveness in the use of travel funds. With a large budget allocated to travel, it is imperative that these funds are utilized optimally, ensuring maximum benefit for the Department and, ultimately, the students.

Finally, the guidelines help ensure that all travel is made in a manner that is consistent with DepEd’s mission and goals. It is vital that all activities within the Department, including travel, align with its broader objectives, ensuring cohesion and unity of purpose.

VI. Benefits of the New Travel Guidelines

The new travel guidelines, introduced under DepEd Order No. 046, S. 2022, offer numerous benefits. They promise to increase safety and security for all DepEd personnel by providing clear directives for all travel-related activities. By promoting adherence to a structured framework, the guidelines help mitigate potential risks associated with travel.

Additionally, the guidelines are designed to enhance efficiency and effectiveness in the use of travel funds. By emphasizing cost-effective travel and accountability of travel expenses, the guidelines ensure that every dollar spent is worth it.

Finally, the guidelines foster greater consistency with DepEd’s mission and goals. They ensure that all travel aligns with the Department’s core objectives, thereby promoting unity of purpose across all levels of the organization.

VII. Accessing the New Travel Guidelines

The new travel guidelines are easily accessible for all DepEd personnel. They are available on the official DepEd website, ensuring widespread accessibility. Moreover, personnel seeking additional information or clarification can approach their local DepEd offices. This multi-channel approach ensures that all personnel have access to the information they need to comply with the new guidelines.

VIII. Conclusion

In summary, DepEd Order No. 043, S. 2022, and its subsequent amendment, DepEd Order No. 046, S. 2022, have significantly shaped the travel guidelines within the Department of Education. By focusing on safety, efficiency, and alignment with DepEd’s core objectives, these guidelines ensure that travel within the Department is not just a routine activity, but a strategic function that supports its broader mission. As the Department continues to strive towards excellence in education, these guidelines will undoubtedly play a crucial role in its journey.

IX. References

A. DepEd Order No. 043, S. 2022

B. DepEd Order No. 046, S. 2022

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DepEd Mandaluyong

Batang mandunong: walang maiiwan, lahat kabahagi ng bilang, for public elementary and secondary schools: do memo no. 3, reiteration of allowance travel expenses (per diem).

DIVISION ORDER NO. 3, S.2018 REITERATION OF ALLOWANCE TRAVEL EXPENSES (PER DIEM)

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DepEd Baguio City

Division memo no. 51 s. 2017 – travel and communication allowance.

Feb 7, 2017

Click here to Download Memo https://depedpines.com/wp-content/uploads/2017/02/Division-Memo-No.-51-S.-2017-Travel-and-Communication-Allowance.pdf

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DepEd, private sector partners meet for PISA 2025 preparations

The Department of Education (DepEd) has convened key private sector stakeholders to seek their support in various priority initiatives, such as the preparations for the Programme for International Student Assessment (PISA) participation in 2025.

In a news release on Saturday, the DepEd said it conducted the 2024 Stakeholders’ Forum at the Education Department’s central office on Thursday, during which Assistant Secretary for Curriculum and Teaching Janir Datukan led discussions on PISA, highlighting the comprehensive preparations underway to equip teachers and students.

Datukan shared an overview of PISA, which is implemented by the Organisation for Economic Co-operation and Development (OECD). The exam aids in evaluating the quality of the country's education system in comparison to global standards.

The DepEd official also presented the general plans and activities in preparation for PISA 2025 .

“We intend to provide them [teachers and learners] with the resources. So, it’s going to be like a bar exam,” said Education Secretary Sonny Angara during the Senate Committee on Finance deliberations on Tuesday on the DepEd's proposed budget next year.

“Maybe we can house them, create a special class, review class for them where they receive special attention. Maybe a tutorial type of system and digital assistance as well, meaning provision of computers so they are familiar with taking exams on computers. [So,] there’s no shock factor come exam time in March 2025,” he added.

According to Angara, they have so far identified 1.6 million 15-year-old public school learners from Grades 7 to 10 who may possibly take the PISA.

The stakeholders’ forum, the DepEd said, also served as a platform for collaborative discussions on enhancing the Senior High School Work Immersion Program, as it aims to improve students' employability.

The Education Department also outlined plans to bolster teachers' professional development and career advancement, aligning with quality standards.

Sixty-five stakeholders participated in the forum, according to the DepEd. — VBL, GMA Integrated News