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Visas and Immigration

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Check here for information on our most Frequently Asked Questions

This section has questions around visas and immigration. The main Visas and Immigration landing page on our website can be found here  

I am an EU/EEA/Swiss student, do I need a visa? Please see our information  EU/EEA/Swiss students and immigration for help and guidance.

Where and how can I get a CAS statement for my visa application? You will need a CAS statement in order to submit a Student visa application.  If you are starting a new course (new students), you will be contacted automatically by the International Admissions CAS  team with instructions about how to obtain your CAS statement.

If you are already enrolled on a course (continuing students) but your course end date has moved and you need to extend your current Student visa, please submit a request for a new CAS via  International Student Compliance

My 90-day travel vignette has run out - what do I do? Please contact us at  International@CampusLife

My visa application is taking longer than expected - what do I do? Every year during peak periods of July - September (Autumn intakes) and December - February (Winter intakes) there are delays to the visa processing times.  Please apply for your visa as early as possible to avoid missing enrolment deadlines set by your Faculty.   The processing of visa applications is a UK Government process, the University is unable to make your application go quicker and so unfortunately you will just need to be patient with the process. We know that may be frustrating. There are many students, not just those coming to study at Swansea University, but for all UK universities, that are in a similar position. We appreciate your understanding that Home Office process is outside of University control.

How do I apply for a Student visa? We have comprehensive guidance about applying for a Student visa which should help you through the process. This includes step by step information about the process, what documents you might need and the format those documents must follow, how much money you need (maintenance), application fees and how to find further assistance. Please see our  Visas and Immigration pages for full guidance about making a Student visa application. 

Can I make a Student visa application in the UK? Do not assume that you can make a visa application from within the UK - especially if you are switching institutions or moving between courses. Please email International@CampusLife with a copy of your current visa and as much detail about your course(s) and why you need the visa extension. They can then look at your situation with you.

Can I study part time as an international student?

Please see the section called Information on part time study as an international student

Can I apply/how do I get a CAS number for the Graduate Route (post study work) visa? Please see our  UK Graduate Route web resource for comprehensive information regarding, timings, process and documents.

Can I bring my family to the UK as dependants? Please see our  Information for Families  and our  Dependants - International Students  resources, which outline the Home Office regulations and any relevant visa and other requirements/considerations, regarding bringing family to the UK. You will also find information on dependants working,  UK Schooling and Childcare  and some additional useful guidance about  UK Finances and Living Costs: International Students .

Please note that, due to a current UK family housing crisis, you should either fully arrange accommodation before travel or travel to the UK first and only bring your family to the UK once accommodation is actually in place.

What are my responsibilities if I bring family with me to the UK? If you are bringing dependants to the UK, it is your responsibility to ensure the following: 1. You have  enough money  to support your family in the UK 2. You  source and finance suitable family accommodation  in the UK (it may be necessary for your family members to travel to the UK after you) 3. Your accommodation is a  maximum of 50 miles  from the University campus 4. You  apply for school places on time  and  adhere to UK school admissions and attendance processes 5. You have  engaged with all the University family support resources  provided for you in relation to the above Can my dependants work/study in the UK? Please see our resources, which outline the Home Office regulations and any relevant visa and other requirements/considerations, regarding bringing family to the UK. You will also find information on dependants working, and some additional useful guidance about  UK Finances and Living Costs: International Students . 

How do I/my family get a visa to visit the UK (generally and/or for Graduation)? Please see our information regarding the  UK Standard Visit Visa Route  to help and guide you. If applying for Graduation purposes, you/your family  do not need a specific University letter about Graduation,  as it is not listed in the UKVI requirements, but you may want to include this email or a printout of the University web page confirming the Graduation ceremony date (further information about documents etc are available via the  page).

How do I find out about the Hong Kong (BNO) visa? Please see our information regarding the  UK HK BNO route to help and guide you.

Where do I collect my BRP from in the UK? As long as you stated that you want to collect your BRP from the University on your visa application form, it will be given to you as part of your enrolment process. Please see the University information about Enrolment for further details.

What do I do if there is an error on my BRP card? Please see the Mistakes on your BRP section within our online Incorrect, lost or stolen documents resource . What do I do if I have lost my BRP card? Please see either the In UK: Lost or stolen BRP/visa card or the Overseas: Lost or stolen BRP/visa card section within our online Incorrect, lost or stolen documents resource .

I don’t have a visa card, how do I prove my digital immigration status? Most EU/EEA/Swiss passport holders as well as some other non-visa nationals will not receive physical evidence (a vignette or visa card) to prove their visa has been granted.

When you receive your email from the Home Office telling you the outcome of your visa application you should read this carefully and save it somewhere secure. The email will tell you if you have a digital immigration status and whether you are due to receive a BRP.

After your visa is granted, you will continue to be able to access your personal UKVI Account on the Home Office system (detailed in your decision email) in order to view and prove your immigration status .  Once logged in to your account you can generate a verification share code. This code can be shared with employers, the University or anyone else who needs to check your right to work/study or reside in the UK. The code only lasts 30 days but you can generate as many as you need. This code can then be entered into the Home Office system by a 3rd party in order to verify your immigration status.

When might I need to provide my digital status code?

You may be asked to prove your status in the UK in the following situations:

•Enrolling on a course of study • Accessing the National Health Service (we also recommend that EU students always get a  European Health Insurance Card (EHIC) ) • Applying for a job • Renting accommodation • Applying for a bank account or mortgage • For overseas Police, or other checks, as part of a new immigration application

If you are applying for a job, it might be worth mentioning that you have been granted permission to live/work/study in the UK under an immigration route, and can provide an evidence code, within your job application. This may help to reassure employers that you have the ongoing right to work.

Please note: it is very important that you keep your details, such as your current passport number, up to date on your UKVI Account . Failure to do so could mean that you have difficulty getting back into your UKVI account to generate verification codes or when passing through immigration control at a UK port of entry.

Can I attend the University as a Visitor or visiting researcher or to undertake work experience? Please see the University information regarding  International Visitors (including researchers, academics and others).

Finances and banking

This section has questions around finances and banking.

Please note: finance, money and fees do not fall under the  International@campusLife  team remit, so please make sure that you are contacting the correct team in order to get a swift response.

Where do I find information on bursaries and Scholarships? The University has central information regarding bursaries and scholarships that can be found  on the main website here.

Please note: The International@CampusLife  team unfortunately do not have any knowledge or information regarding available funding for international students outside that provided by the University via the link above.

How and when do I need to pay my University fees? For fee payment methods and payment dates please see the University’s: How to pay your fees- international students web resource .

Who can I talk to about my tuition Fees? For any queries or issues you have regarding your tuition fees, contact The Finance Office. Please see their  contact details here .

How do I open a bank account? You can find information on a number of banks with local branches and online only banking providers via the Banking and Finance for International Students web resource .

How do I access a letter for opening a bank account? A Student Statement/Proof of Enrolment letter is usually what you need to open a bank account. This will have your dates of study plus the UK address that the University has on file for you (or an overseas address if you haven't provided a UK address yet). You can access this letter yourself from your  Gradintelligence account. More information can be found on the MyUniHub page here .

My BRP hasn't arrived yet, can I open a bank account? You may find that you have difficulties opening a bank account with just your travel vignette/visa (as it looks like you only have a short visa). We have put together BRP delay letter NHS Bank Landlord  which explains that your immigration leave may be longer than your vignette shows. You can try and use this letter, alongside the other documents listed on the letter, to open an account. Whether it will be accepted is at the discretion of the bank .

Who can help me with money issues or worries? The University has a dedicated Money@CampusLife team . They have lots of information about a range of financial queries, including their own comprehensive  Money FAQs and contact details .

Academic process and course queries

In the main, any queries related to your course should be addressed directly to your Faculty or School , although some processes around your course administration will be managed via Academic Services.

How do I enrol? Information regarding enrolment processes can be found on the University's MyUni website here . This includes detailed information, including video guidance, for both New Students and  Continuing Students.   There are also useful  Enrolment FAQs which you can look at. 

I am having an issue with my enrolment- who do I contact? If you are following the steps outlined via the main MyUni enrolment pages but are having an issue, please  contact MyUniHub so they can advise you further. There are also useful  Enrolment FAQs  which you can look at.  Can I study my course remotely for a period of time? No, you are expected to travel to the UK in order to study a UK based course and there are no UKVI concessions that allow Universities to enrol students remotely. If you believe that you are going to miss your original course start date, you need to contact  your Faculty or School in order to check whether you are able to arrive late and any deadlines around that . Do not assume that you can arrive late to your course and that being in the UK will override any deadlines you have been given. You may have to immediately leave the UK and any visa that you have been granted would fall for automatic curtailment (shortening/cancellation) by the UKVI. This situation is both stressful and expensive and should be avoided at all costs.

Can I change my course? You will first need to contact your Faculty or School  to find out whether you can change your course and any academic/timing/financial implications around the proposed change. For example, depending on the timing of the switch, you may have to wait until the start of the next intake and/or you may have to pay additional fees. If you are studying on a Tier 4 or Student visa you may need to apply for a new visa from overseas. This is usually necessary if the new course is at a different level (e.g. you will be studying a Masters instead of an undergraduate course) or if you are unable to complete it within the timeframe of the visa you are already holding, or if you want to change course to a new subject area .

It is normally OK to switch a course if it is the same duration, level and general subject area (e.g. changing from M.Sc. Accounting to M.Sc. Management with the same course end date).

However if you want to change course to a new subject area, e.g. from M.Sc. Computer Science to M.Sc. Management this would mean having to return home to make a brand-new visa application for your new chosen course of study, even if the course level and duration remain the same.  

Who can help me with an academic misconduct case or similar? The Students’ Union Advice and Support Centre has a lot of experience in helping students with academic misconduct and similar issues and should be able to assist you

Travelling to and living in the UK

This section relates to questions international students may have about coming to and living in the UK.

There is information on the International@CampusLife website dedicated to  Preparation, travel, arrival, welcome and social activities  along with our International Students' Information Guide and our UK Travel and Accommodation: An International Students' Guide  which you may also find useful.

How can I travel to the University once I arrive in the UK? In order to assist you with planning your onward journey once you have reached the UK, we have compiled information in our UK Travel & Accommodation - International Students' Guide . This is a great resource which should help you plan your journey.

How do I find accommodation in the UK? For guidance on seeking and securing short and longer term accommodation, take a look at our comprehensive UK Travel & Accommodation: An International Students' Guide . The University also has a designated Residential Services team to help with University accommodation queries. Their web resources are found here .

How can I access a letter which proves my enrolment? A Student Statement/Proof of Enrolment letter is available to all enrolled students. This will have your dates of study plus the UK address that the University has on file for you (or an overseas address if you haven't provided a UK address yet). You can access this letter yourself from your  Gradintelligence account.  More information can be found on the  MyUniHub page here .

How do I prove exemption from Council Tax MyUniHub has information on Council Tax exemption on their page here . If you are enrolled you may be able to download a Council Tax Exemption letter yourself - from your  Gradintelligence account.

How do I register with the Police? As of 1st August 2022 students no longer need to register with the Police. 

To find out more about these changes, please visit the  Police Registration- International Students web resource.

How do I register with a doctor? We recommend you register for GP services whilst studying at Swansea University. Many surgeries are now using an online facility, ‘Ask My GP’. You will be able to access the registration forms online. There are many GP surgery options available to students in Swansea, but we work closely with the following given as they are near to our campuses. Singleton Campus:  https://www.swansea.ac.uk/study/student-life/health-and-welfare/health-centre/ Bay Campus:  http://www.harbourside.wales.nhs.uk/home  or  https://www.sa1medicalcentre.wales.nhs.uk/

My BRP hasn't arrived yet, how can I evidence my immigration status to an employer, landlord or doctor (NHS services)? You may find that you have difficulties evidencing your immigration status with just your travel vignette/visa (as it looks like you only have a short visa). We have put together  BRP delay letter NHS Bank Landlord  which explains that your immigration leave may be longer than your vignette shows. You can try and use this letter, alongside the other documents listed on the letter, to register with a GP, get a part time job and/or take out an accommodation contract.  Whether it will be accepted is at the discretion of the GP/employer or landlord.

How can I meet other students? International@CampusLife arrange welcome events as well as regular trips and activities throughout the year under their GO! Social Programme. Please see the  International Welcome and Social Activities' section of their website and  Native for further information and ticket booking.

I have an issue with my housemates or Landlord - who can help? The  Students’ Union Advice and Support Centre  has a lot of experience in helping students with accommodation issues and should be able to assist you.

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Know Everything about Student Accommodation Swansea, UK

Swansea is home to a culturally diverse crowd of students from across the world, and with a history dating back centuries, there is so much to learn about the city. It is the second largest city in Wales, with its southwest coast located within the historic boundaries of the Welsh commote of Gŵyr and prehistoric Glamorgan. The city is also popular for its Welsh professional football club, Swansea City Association Football Club. The city has excellent transport links, so even if you are new to Swansea, you will have no problem navigating your way around.

A coastal city and county, Swansea has rightfully earned itself the title “City and County of Swansea in Wales.” Swansea is home to various institutions and universities like Swansea University, Gower College Swansea, and the University of Wales Trinity Saint David. Each year, thousands of students choose Swansea for higher education. This is why it becomes difficult for students to find student accommodation in Swansea in the university halls of residence, and they have to choose private student housing like shared student apartments or independent studios, suites, and en-suite rooms.

Student Accommodation in Swansea, United Kingdom

The student accommodations in Swansea are designed to provide comfort to the students. Some of the best-recommended accommodations are Seren and True Swansea, etc, which you can find on University Living .

University Living is a managed marketplace where those who are going abroad for their higher education can book best student accommodation in Swansea . Apart from accommodation, students can also avail of many of the value-added services provided, like pick and drop, currency exchange, SIM cards, and much more.

If you want to find or discover some of the best student housing in Swansea , you can get in touch with us. Our accommodation experts are available 24/7 and will be glad to guide and assist you in all your student housing needs and requirements.

We will help you in the whole process of booking your international student accommodation in Swansea .

Top Demanded Student Accommodation in Swansea, UK

Finding Swansea student accommodation is easy with us! But, you have to do your part before considering a property by looking into your desired location, price, accommodation type, occupancy, amenities, and other personal preferences.

Student Housing: Student housing in Swansea provides convenience, comfort, security, amenities, and full-furnished homes with inclusive utility bills. You can find a wide range of student rooms in Swansea :

• Studio: Student studios in Swansea comprises a one-bedroom, bathroom and kitchen apartment.
• Suites: It consists of a single bedroom, bathroom, kitchen and living room, without partition.
• Ensuites: It comes with an attached bathroom, shared kitchen, bathroom, and living room.

Private Apartments: Private student apartments in Swansea foster a sense of belonging among freshers, graduates, and post-graduate students. They are preferred by students as they are modern and stylish and provide amenities for comfort and easy living. This way, students can only focus on their studies.

Sharing Accommodation: These are shared furnished student accommodation in Swansea that offers shared student rooms and multiple occupancy for student apartments in Swansea .

Home Stays: This is a type of student homestay in Swansea provided by the locals to stay in their homes for a local cultural experience.

University Halls: Student halls are residence halls within the university, and they differ from private student housing as universities manage them. Newbies prefer it as it eases the transition of student college life.

Finest Areas to Live in Swansea, UK

City Centre Swansea: Filled with several breathtaking museums and famous landmarks, this area in Swansea is an excellent place for students to live in. Some popular student accommodation in this area is Coppergate , Crown Place , Oldway Centre , and St Davids .

Student Village / High Street Area: A friendly and welcoming area in Swansea, this is an upcoming student hub. Some of the most popular accommodation near this area are Seren , Boutique Ty Nant and True Swansea.

Cost of living in Swansea, United Kingdom

Swansea is affordable compared to most cities in the United Kingdom . The cost of living in Swansea will come to around £790/month , including rent, food, transportation, and your other extra expenses.

The cost of student housing rent in Swansea will range between £125/week to £135/week.

The price of food will depend upon your eating and spending habits. If you cook meals at home, which is cheaper than buying from outside, the cost of monthly groceries will come to £200/month . As for restaurant meals, it will depend upon the type of restaurant, but on average, your meals outside will cost £8/person.

It will exclude your tuition fee, and the cost of your monthly expenses will depend on your lifestyle.

1. Off-Campus Student Accommodation in Swansea Rent: Starts from £400/ month onwards

2. Cost of Food and Groceries: £300 to £400/ month

3. Cost of Mobile and Internet Bill: £80 to £120/ month

4. Cost of Transportation: £50 to £100/ month

5. Cost of Miscellaneous: £50 to £100/ month

Student Lifestyle and Living in Swansea

With its perfect location and affordable living, it has become an ideal choice for students to study and live here. It is one of the most demanding places in United Kingdom as it offers an array of opportunities and experiences for students from abroad. What's captivating about this place is its natural beauty, it has so many natural places that represent its culture and history.

Apart from all that, it is diverse, vibrant, multicultural and has some of the best music, food, and cultural scenes.

At the Swansea city centre, you will find many shopping areas, food, restaurants and even just places to hang out yet in proximity to the green spaces.

Best Travel Transportation Services in Swansea

If you want to visit the attractions and enjoy the natural beauty of Swansea, you can walk as it is a pedestrian-friendly town. There's a good network of public transportation that will get you around the town and to other neighbouring areas.

Buses: Two companies operate the buses, and they can get you places within the city, university, attractions, and surrounding areas.

Trains: It is served by Transport for Wales and GWR connection trains to and from London, Cardiff, Manchester, and Swansea. The train fare will vary depending on the cities and distance.

Tourist Attractions in Swansea

1. gower peninsula.

Visit the Gower Peninsula for picture-perfect sights of sandy beaches and magnificent limestone cliffs, and you’ll know why it still warrants being the UK’s first Area of Outstanding Natural Beauty.

2. Oystermouth Castle

When you’re up for a dive into history, head take the bus to Oystermouth Castle and take in the views of Swansea Bay and explore the old stairways and tunnels.

3. National Waterfront Museum

One of the best places to learn about the history of the city is the National Waterfront Museum, which focuses on manufacturing and industrial innovation in Wales from around three hundred years ago to the present day.

4. Glynn Vivian Art Gallery

As an art lover, The Glynn Vivian Art Gallery, which was founded in the year 1911 and is widely known for its exhibitions, is a must-visit.

Top Universities in Swansea

Swansea university.

Located in the second largest city in Wales, Swansea University was founded in the year 1920 and since then has been widely known for its academic achievements. As per QS World University Rankings 2025, Swansea University has a rank of #298, offering students with about 245 Undergraduate and 340 Postgraduate programs. Students all over the world choose to study in this excellent academic institution, since it offers world-class quality education. Providing students with a perfect blend of theoretical knowledge and practical exposure, Swansea University is an excellent choice for students worldwide.

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Frequently Asked Questions

Check out these answers to common questions and go to Help Centre for more details.

You should start searching and booking Swansea student accommodation for fall intake in the month of March.

You can go to the search button and compare the list of properties based on your desired location, price, amenities, accommodation and occupancy types and others. You can hit the book button and submit all the details. We are here to guide and assist you in the booking process all around the clock!

All of the private student accommodation in Swansea comes in fully furnished, equipped with amenities and inclusive of utility bills.

It provides insurance to the property agent in case you can’t pay the rent on time. They take the responsibility in the UK.

Yes, you can request a virtual tour before booking your student room in Swansea .

The student accommodation rent in Swansea can either be paid in 4 instalments with a UK guarantor or in full without a UK guarantor.

You can get in touch with our accommodation experts to cancel your postgraduate accommodation in Swansea . They will guide and assist you with the cancelltion policies.

Yes, utility bills are included in the rent of student housing in Swansea . This will cover your water, heating, wi-fi, electricity bills etc.  

This will depend upon the property and its offerings. If you require a short stay in Swansea , you should get in touch with our accommodation experts at University Living.

Yes, it is safe to stay in a private student apartment in Swansea as they are well-equipped with the latest modern security technologies like CCTV, Secured Entry Door, etc.

You need to pay the security deposit of £250 at the time of booking.

The student rent in Swansea starts from £135/week onwards which comes fully furnished, equipped with amenities and inclusive of utility bills. 

There are studio student rooms in Swansea and en-suite student rooms in Swansea . 

Most of the student houses in Swansea is near the universities. They are within walking distance or hop away on a bus or train ride to the uni campus.

Most of the student residences in Swansea is located near universities and they are within walking distance. If you need to use public transportation, there are buses and trains available with easy access to the stations. 

This will depend upon the guest policy of the Swansea student apartment . Please get in touch with our accommodation experts for updates on guest policies.

At University Living , we have a room replacement service where you can request to change the student accommodation in Swansea , and we will replace your room within 60 days.

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How to find reasonable travel insurance if you are a cancer survivor and avoid being charged thousands

By Toby Walne

Updated: 21:07 EDT, 20 August 2024

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Louise MacLeod, 46, has been clear of cancer for a decade and feels healthier than she has been in years. The jewellery dealer, of Huddersfield in West Yorkshire, was diagnosed with blood cancer in 2012 and she was successfully treated for Hodgkin lymphoma.

Even so, the mother-of-two is still quoted an eye-watering £600 for a two-week travel insurance policy – 12 times the £50 she would otherwise pay. This is because insurers still require her to declare her previous cancer diagnosis.

Louise, who is married to upholsterer Andy, also 46, with whom she has two children Oscar, 17, and Nel, 14, says: ‘Having no evidence of cancer for more than ten years means you should be treated exactly like everybody else – not like someone they do not wish to touch. It is a ridiculous blanket policy that shows a total lack of awareness.

‘If you have previously had cancer, you are actually likely to look after yourself far better than most other people do. If the cancer were to return it would have no impact on your holiday plans because you simply get treated when back home.’

Louise MacLeod, 46, has been clear of cancer for a decade and feels healthier than she has been in years

Even so, the mother-of-two is still quoted an eye-watering £600 for a two-week travel insurance policy,  12 times the £50 she would otherwise pay

Fortunately for Louise, her jewellery firm Nellou has an insurance policy with Zurich that has allowed her to bolt on her individual insurance to her business cover.

She adds: ‘After cancer, you learn to appreciate families and holidays even more – and it would have been a cruel blow not being able to afford such breaks, such as a recent holiday in Croatia and skiing in the French Alps.’ Louise is one of hundreds of thousands of cancer survivors who face ‘unjust financial discrimination’.

Professor Mark Lawler of Queen’s University, Belfast, one of the world’s leading cancer researchers

Some travel insurers are charging up to ten times more to holidaymakers who have been hit by the disease – even if they have been free of cancer for years.

Such financial discrimination is a disgrace, according to Professor Mark Lawler of Queen’s University, Belfast, one of the world’s leading cancer researchers.

His study, published in medical journal The Lancet Oncology earlier this month, called for an end to financial discrimination for cancer survivors. The scientist – who researches the molecular causes behind cancer – is calling for the British insurance industry to treat cancer survivors fairly.

He points out that across Europe, 20 million people previously diagnosed with cancer are ‘living cancer-free’ – having been in remission at least five years.

Professor Lawler says: ‘Cancer survivor efforts to return to normal life are hampered by unjust financial discrimination – with insurance bills often more expensive than the rest of the holiday expenses combined.

‘In contrast, neighbouring countries such as France wipe the slate clean for cancer victims after five years in remission, so charge them the same insurance fee as everyone else. It seems an awful injustice that after all the challenges of fighting cancer, the insurance industry still treats customers so badly – even after the doctor has issued a clean bill of health.’

The professor is also a member of a European Initiative on Ending Discrimination against Cancer Survivors lobby group set up ‘to protect cancer survivors’ financial rights across Europe’.

It aims to get all national Parliaments to ‘pledge to protect all cancer survivors against financial discrimination, no matter where they live in Europe’.

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He says: ‘When an oncologist says that you are cured and international benchmarking concurs, then why do financial institutions say you are not? Those who are living beyond their disease should not be penalised for a previous cancer diagnosis. Otherwise, the lives of survivors who are adapting to life after cancer will be substantially compromised.’

Cancer treatment such as chemotherapy can weaken the body’s immune system and make you more susceptible to illness. This is how insurance companies often justify hitting you with sky high premiums. But Professor Lawler believes this cuts no ice after five years in remission.

David Short, 84, of Cheltenham in Gloucestershire, is one of scores of Money Mail readers who struggle to get travel insurance despite being clear of cancer for years.

In 2015 he found a spot on the top of his head that turned out to be skin cancer – with doctors initially giving him just six months to live.

David Short, 84, of Cheltenham in Gloucestershire, is one of scores of Money Mail readers who struggle to get travel insurance despite being clear of cancer for years

He says: ‘Fortunately, I got treated within a week – though I had to pay for a private operation. I got the all clear a year later, but not before NatWest dropped the offer of free travel cover through its Premier service.’

He adds: ‘Almost a decade later I still struggle to get cover – with even specialists such as Staysure demanding almost £1,200 for a week in Spain or Portugal. Without cancer, I could pay less than £200. It means my wife Lesley and I only holiday in Britain, enjoying a break on the Isle of Wight or trip to Torquay.’

Professor Lawler does not believe it is just greed that motivates insurers for charging so much – but ignorance about life after cancer.

He says: ‘If other European countries can realise health risks are much lower after several years in remission, why can’t we? In France the insurance industry has not suffered from the change as it means that more people can afford to take out travel insurance.’

Abi Holly had a small cancerous lump taken out of her hand five years ago and believes she is being unfairly penalised for a cancer that was successfully treated years ago

Abi Holly of Swansea had a small cancerous lump taken out of her hand five years ago, aged 16. Keen to holiday abroad, the Open University student who is doing a degree in childcare, believes she is being unfairly penalised for a cancer that was successfully treated years ago.

The 21-year-old says: ‘It is an absolute nonsense. Any insurer I speak to cannot give a valid reason why they charge me more than double what everyone else is asked to pay.

‘The insurance industry uses a lack of knowledge as an excuse to push up premiums. How on earth it can make me a bigger risk on holiday because of cancer is incomprehensible.’

Retired engineer Mel Plumridge, 64, was spurred into being more active after being diagnosed with a rare blood cancer – chronic lymphocytic leukaemia – in 2013.

Mel, who is from Crick in Northamptonshire and is married to Sue, 62, with whom he has three daughters, is in great physical shape, running marathons and embarking on long hikes. But he is still quoted an eye-watering £1,500 for annual travel cover – ten times what he would otherwise pay.

Mel Plumridge, 64, was spurred into being more active after being diagnosed with a rare blood cancer (chronic lymphocytic leukaemia) in 2013

He says: ‘I am in remission. The cancer spurred me on to be more active, raising money for the charity Blood Cancer UK with marathon runs and sponsored climbs, such as Mount Kilimanjaro. I pay for annual travel cover with Staysure for £622 but have had quotes for £1,500. If I had never had cancer, it would be closer to £150.

‘The term “cancer” is used as a broad brush to hike premiums even if it’s not affecting your health and you have been fit for years.’

Juliet Strachan, 63, of Stroud in Gloucestershire, found a lump in her breast four years ago that turned out to be cancerous. She had the tumour removed and underwent treatment before being given ‘a clean bill of health’.

But despite the wonderful news she was in remission, the married research consultant felt unable to celebrate with a holiday abroad.

Juliet Strachan, 63, of Stroud in Gloucestershire, found a lump in her breast four years ago that turned out to be cancerous but is now in remission

She says: ‘I no longer need urgent treatment but the horror stories from others not able to get cover following cancer fills me with dread and only brings anxiety about travelling abroad.’

Juliet, married to retired photographer Peter, 70, adds: ‘Insurers are supposed to offer cover for unexpected events.

‘But when it comes to this vulnerable group of people it seems they are being exploited or, in the majority of cases, simply not offering cover.’

Juliet is keen to see her son James, 34, who is a researcher in Budapest, but fears ‘the nightmare’ of cover to fly out.

Peter Hayman, director at specialist travel insurance broker PJ Hayman, says: ‘We welcome any rule improvements to help people who have had cancer.

‘We already ask if someone has had any consultations in the past couple of years or if they have not had any treatment for five years because this can help to lower premiums through insurance products we offer such as Free Spirit.’

An ABI spokesman: ‘Travel insurers want to offer affordable cover to as many people as possible, which includes those who have had cancer. We are in discussions with a number of charities about their concerns and how the industry can support customers.’

Where to find travel insurance

Unfortunately, arranging travel cover is rarely straightforward – even if you are in remission from a cancer from many years ago.

Anyone diagnosed with cancer or in remission must inform their insurance company even if it means a dramatic hike in premiums.

Failure to do so means any claim could be thrown out and make the policy worthless – and travelling without cover is reckless.

Remember, without insurance you can be hit with a health bill for more than £100,000 in countries such as the United States.

You may be required to ask for confirmation from your doctor you have clearance for travel – but even if you are given the all-clear this may not lower premiums.

Consider a specialist provider, such as AllClear, Staysure, Freedom Travel Insurance, Free Spirit or InsureWith. Visit the British Insurance Brokers’ Association website for accredited providers.

Also check you do not already have cover through a packaged bank account, such as the Nationwide Building Society FlexPlus current account or an existing annual multi-trip policy, making sure ‘pre-existing conditions’ are correctly filled in. They may be happy to over cover if you exclude treatment for a previous cancer.

Also consider the excess to be paid if you need to claim in the future, plus extras, such as putting a partner up in a nearby hotel if involved in an accident and paying for flights. Cheaper cover can have higher excess fees.

The UK Global Health Insurance Card (GHIC) lets you get basic healthcare in other European countries. You must apply for it and take it with you when travelling. Visit the NHS website and tap ‘GHIC’ into the search box for details.

• Have you struggled to find reasonable travel insurance after being clear of cancer for years? Email [email protected]

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Overseas travel health and safety

The University has a duty of care to all staff and students who wish to travel overseas and needs to be assured that those travelling have fully considered the risks and put appropriate precautions into place. The Overseas Travel Standard sets minimum requirements to ensure that appropriate insurance cover is in place and those travelling to high-risk locations understand the risks they may face and what they need to do to mitigate them. The Overseas Travel Standard requires that:

• a travel application form is completed for all non-UK travel
• certain high-risk trips will require a risk assessment and approval to travel must be obtained
• travellers to high or extreme risk destinations, with a Drum Cussac overall risk or country overview risk rating equal to or greater than 3 (see below), will also need to complete travel training modules

Please read our leaflet for essential information on safe travel (.pdf) and contact Workplace Health, Safety and Wellbeing (WHSW) if you would like a copy to take with you on your overseas trip.

Planning your trip (all destinations)

Taking time to plan your overseas travel will minimise the risk of something going wrong while you are abroad, and ensure you know what to do if it does. The following applies to all travellers to non-UK destinations.

Read the  Foreign travel checklist - GOV.UK (www.gov.uk) for advice on what to consider when planning overseas trips:

• advise you if you need to carry out a formal risk assessment and obtain approval prior to travel (see also travel to high risk and extreme locations below)
• advise you if you need to complete additional overseas travel training modules prior to travel

Travel insurance

Staff and students  must  complete and submit the  Travel Insurance Application Form  (Essex login required) for all University business travel that involves either an overseas trip, or,  if it is in the UK,  an overnight stay and/or travel by air. This is to ensure  that the University can carry out its due diligence obligations and is aware of staff/student whereabouts should there be an incident.

The University's travel insurance is provided by UMAL and Canopius . It is designed specifically for our needs and provides you with the following services:

• emergency travel and medical assistance
• travel security advice and alerts
• health information
• destination guides

You will be sent your insurance details when you submit the travel application form.

Do check what is covered by the insurance and, if you have any concerns, speak to the Insurance Officer. For example, are you planning any hazardous activities or visits to hazardous areas? Do you have any medical conditions that may affect cover?

Don't assume the insurance company will be able to help you out of all situations where additional non-medical costs are incurred. You may need additional accommodation, travel amendments, or access to cash to cover emergency vehicles and hospital treatment costs. Insurance companies can rarely access local services which you may need in the first instance, so if you are travelling to more remote areas, research availability and suitability of local hospitals, and/or emergency vehicles (e.g., helicopters) as part of your trip planning.

Further requirements for insurance cover

For the majority of overseas visits, the Insurance Officer will confirm that insurance is in place and provide you with our insurer's emergency contact details. There are additional requirements for certain visits considered to have a higher health, safety and security risk. The section below - "University requirements for travel to high and extreme risk locations" - should be used to provide further details on these requirements.

Travel insurance application form

Before travelling overseas on University business/research you will need to complete a travel insurance application form  (Essex login required). Submit the form at least two weeks before you travel to allow time for assessment of your travel plans. Be aware that trips may have to be postponed or cancelled if there are safety concerns that cannot be addressed before travel.

On receipt of the travel insurance application, the Insurance Officer will:

• assess your insurance needs and confirm your cover and how to access it
• advise you if you need to carry out a formal risk assessment and obtain approval prior to travel (see travel to high risk and extreme locations below)

Researching your destination (all destinations)

It is good practice to research the country you are visiting prior to travel. This is particularly important if you are visiting a country for the first time, one you have not visited recently, or are aware that there may be security issues (e.g., through press coverage).

Safety and security

Use the following websites to access country-specific safety and security information:

• Crisis24Horizon  risk monitor for travellers*
• Gov.uk travel advice by country
• Gov.uk Overseas Business Risk guides

*If you don't have a login for this site, please refer to the Crisis24Horizon registration instructions  (.pdf) for guidance on how to access the destination guides.

The above sites will give a range of safety and security advice, from terrorism and kidnapping to common scams that catch out unwary travellers. Be aware of differences in cultural norms and laws in the country you are visiting. The GOV.UK site also has some specific advice for disabled and LGBT  travellers.

Events held at the country you're visiting

Check whether there are any special occasions such as public holidays, local elections, political conferences, major sporting events in the destinations you are travelling to. As well as affecting prices, hotel availability and traffic, security may be heightened, and the likelihood of terrorist attacks can increase.

Travel guides

Consult travel guides (e.g., Lonely Planet, Rough Guides) as good sources of local information on customs and travel safety advice.  Trip Advisor  includes traveller comments and reviews of accommodation and destinations. Also speak to colleagues or University contacts who may know the area being visited.

Training for travellers

The following course module is available via  Crisis24Horizon  and is recommended for all travellers:

• Personal security awareness training (includes kidnap and extortion, female traveller security)

We also recommend reading any relevant advice for your trip found on the Crisis24Horizon advice page , which includes:

• Information security while travelling
• Avoiding and surviving kidnap situations

If you don't have a login for this site, please refer to the  Crisis24Horizon registration instructions  (.pdf).

Travel health (all destinations)

Your fitness.

If you have an existing medical condition that may affect your fitness to undertake overseas travel, you should discuss this with your GP, get confirmation of whether you are fit to travel and, if so, what precautions may be needed to ensure your health while away.

Bear in mind that access to medical support may be poor in some countries or remote locations. Staff can also seek advice from the Occupational Health team . When applying for insurance you will be required to confirm that you are medically fit to travel (your insurance could be invalidated if it is subsequently found you were not).

Travel health risks at your destination

You may need vaccinations, medication or to take specific precautions to protect yourself from health risks prevalent in the country or area you are visiting. NHS fitfortravel gives general travel advice and health information for people travelling abroad from the UK. In addition, the following sites will help you to identify specific precautions required.

• NHS country-specific advice .
• Travel Health Pro (travel health information by country or on specific health risks).
• Medical Advisory Service for Travel Abroad : up-to-date advice on vaccination and travel health precautions by country.
• Government information on specific infectious diseases .

You should arrange for appropriate vaccinations/medication with your GP or a travel clinic at least eight weeks before travel (as sometimes a course of vaccinations is needed). If you are a member of staff, let your manager know you will need vaccinations or medication for travel, so that you can reclaim the cost on your expenses.

There are a number of infectious diseases that can affect un-prepared travellers. The following are examples that you may particularly need to be aware of.

Many UK travellers are diagnosed with malaria on their return, some die. You may be at risk if you are visiting:

• Africa and Asia
• Central and South America
• Haiti and the Dominican Republic
• parts of the Middle East
• some Pacific islands

Make sure you are protected, please read the NHS advice on malaria.

Tick-borne encephalitis (TBE)

In Europe, thousands of people contract TBE every year and many die. Read the following guidance to find out how to protect yourself.

• Tick-borne encephalitis in Europe and how to protect yourself  (.pdf).
• Tick Alert .
• Ticks can also carry Lyme disease .

Medical provision at your destination

Check the medical provision in the country you are travelling to before you go. Although you will be covered by University insurance, you may not be admitted to the hospital without cash payment on arrival (even as an emergency case in an ambulance).

Global Health Insurance Card

If you are a UK and EU national resident in the UK and will be travelling to Europe, you should ensure that you have an up-to-date  Global Health Insurance Card  (GHIC). Please note, it is not a replacement for travel insurance but will assist you in accessing medical treatment which you may otherwise have to pay for. You should also check the country-by-country guide on the GHIC website to see what health care you will be entitled to.

Your medication, glasses and contact lenses

If you wear glasses or contact lenses, pack an extra pair. When carrying your own medications, take a copy of your prescription with you and the generic names for the drugs.

If you have any doubt about the legality of carrying a certain drug into a country, consult the embassy or consulate of that country first. Keep medicines in their original, labelled containers. If a medication is unusual or contains narcotics, carry a letter from your doctor attesting to your need to take the drug. Take enough medication for the duration of your trip plus seven days (for emergencies).

Booking your travel (all destinations)

If you are travelling for work, research or as part of your studies, you should use one of the University’s approved travel management providers to arrange travel and accommodation . As well as sourcing suitable flights/transport and accommodation, they offer a range of services to enhance safety, such as travel risk information email/texts and a 24-hour emergency travel reschedule service. They will also have carried out health and safety checks on the suppliers they recommend.

If in the first instance you attempt to book accommodation or flights through the approved travel management provider but cannot find anything suitable, you will need to complete the Accommodation and Travel Checklist  (docx). This checklist will ask questions to ensure your chosen accommodation or travel arrangements meet the required health and safety standards. Once complete, it must be signed off for approval by your Line Manager. For travel deemed high risk or above, please refer to the ‘Approval’ section on this webpage. Essex Abroad or Student Placement students should consult the guidance on Choosing Safe Accommodation  (pdf). 

If you need to use a third-party agency, source a reliable organisation with high standards of customer service. Online companies may be convenient to use but they can be ineffective in an emergency.

Use hotels you know and trust or have been recommended by the University’s travel management providers. Reputable four/five-star hotels are not just for comfort; they have higher security standards and good medical emergency procedures. 

Group travel and field trips

If you are organising overseas travel for five or more people, you should complete a group travel planning form (.docx)

Our advice on organising field and off-site trips safely organising field and off-site trips safely organising field and off-site trips safely  will also help you to plan for group travel.

University requirements for travel to high and extreme risk locations

The Overseas Travel Standard requires additional precautions (formal risk assessment, training and formal approval) for travellers to high or extreme risk locations or undertaking adventurous activities abroad, to ensure that travellers are aware of and prepared for the risks they may encounter.

High-risk travel is defined as:

• Travel to countries or locations with a Crisis24Horizon   overall risk or country overview risk rating that is equal to or greater than 3. The rating is found in the searchable travel advice matrix supplied by Crisis24Horizon .
• Travel to countries where either a location/city in that country, and/or a listed risk area for that country may have a listed score of 3 or greater even where the overall risk or country overview risk score is below 3.
• Overseas travel that includes adventurous activities (e.g. diving, water/air sports, trekking in remote areas, caving).

Extreme risk travel is defined as:

• Countries or locations with a Crisis24Horizon   overall risk or country overview risk rating that is equal to or greater than 4.5. The rating is found in the searchable travel advice matrix supplied by Crisis24Horizon Risk Monitor for travellers.
• Countries where either a location/city in that country, and/or a listed risk area for that country may have a listed score of 4.5 or greater even where the overall risk or country overview risk score is at a lower level.

Formal risk assessment

Prior to travel, you will need to carry out a formal risk assessment if your travel is high risk or if you are travelling overseas and your accommodation has not been booked through the University’s Travel Management Company. When you complete the   travel insurance application form , (Essex login required) the Insurance Officer will inform you if a specific Overseas Travel Risk Assessment is required. It is important that you complete the travel application form in good time to allow time to complete the risk assessment.

You will need to identify the significant risks, using the Crisis24Horizon  Risk Monitor for Travellers site to help you. It is very important that you research your destination. As well as reading the Crisis24Horizon Country Travel Advice Report, you should also read the government travel advice and NHS country-specific advice . If you have contacts in the country being visited, you may also find it useful to discuss safety and security needs with them, as they may be able to help you. If you need help with your risk assessment you can contact the  Insurance Officer  or the Workplace, Health, Safety and Wellbeing team (WHSW).

Once you have completed the risk assessment you will need to gain approval (see below). If you are the leader of a group going overseas you must communicate the outcome of the risk assessment to the other travellers.

For  students working or travelling overseas:

• Student overseas travel risk assessment form (.docx)

For staff working or travelling overseas:

• Staff overseas travel risk assessment form (.docx)

Training for travellers to high and extreme risk destinations

All travellers to high and extreme risk destinations with risk scores of 3 or above must complete the Crisis24Horizon travel training module Personal security awareness training which includes kidnap and extortion. Researching Your Destination (above) provides details about this course as well as advice pages. 

Before you travel you will need to obtain approval:

• from your head of department or section for all high-risk travel and activities
• for travel to extreme-risk locations you must also obtain approval from your executive dean or, for Professional Services, the Registrar and Secretary
• heads of department or above must obtain approval from their line manager

Travellers are required to retain a copy of their training module completion certificates. These will be required to support the travel risk assessment for approval by your head of department or section (or line manager for heads of department or above). Once travel has been approved you should forward the risk assessment along with any training certificates to the  Insurance Officer  (Essex users only).

Adventurous activities

If you will be undertaking adventurous activities (examples would include activities such as scuba diving, skiing, canoeing, hang gliding, trekking in hazardous or remote areas and sky diving. This list is not exhaustive but should be used as an indicator of activities that may need further consideration), you will need to ensure that the activity is supervised by a suitably qualified person who is familiar with the environment where the activity takes place.

Please read the adventurous activities advice on organising field trips adventurous activities advice on organising field trips adventurous activities advice on organising field trips for further guidance on requirements. The following publications are also relevant:

• USHA/UCEA guidance on health and safety in fieldwork (.pdf)
• BS 8848:2014: specification for the provision of visits, fieldwork, expeditions and adventurous activities outside the United Kingdom (.pdf)

Please note that the University’s travel insurance only covers adventurous activities which are part of work, research or that are a direct part of any study undertaken. If you do plan adventurous activities as part of your own leisure time, even if they are organised during your studies, you will need to arrange your own insurance.

Other competence and training considerations

Depending on the nature of your trip you may also need to demonstrate appropriate competence. Those authorising non-UK visits will need to assess the competence of the independent traveller or group venture leader, taking into account:

• the nature of the visit
• the traveller's past experience and knowledge of the country being visited
• access to competent local support during the visit
• the University's and your department's standards/requirements for non-UK visits
• relevant aspects of the UCEA/USHA guidance on health and safety in fieldwork (.pdf)
• risks associated with the country/environment you are visiting and appropriate precautions to protect yourself and others you are supervising
• good travel safety practice
• specialist field skills training should also be considered for higher risk trips
• carrying out fieldwork relevant to the trip for which approval is being sought
• for fieldwork group or venture leaders, managing, leading and supervising groups, possibly under adverse conditions
• the country/area being visited
• appropriate qualifications may be required in some circumstances. For example, for hazardous activities such as trekking or water sports, unless supervised by a suitably qualified person
• appropriate first aid qualification where group leaders or supervisors may need to provide first aid

Competence can be gained in a variety of ways, including formal training, self-development or learning from others.

While you are away (all destinations)

Be prepared.

Make sure that you know the emergency contact numbers at your destination, how to obtain emergency help from UMAL, Canopius, Control Risks International SOS (or your travel insurance company) and who to contact at the University if you need help. Keep the information with you at all times. It is recommended that you use the form on the back of the Going Overseas? Stay Safe (.pdf) leaflet. Where relevant, a completed Field trip emergency incident procedures form  (.docx) will assist in any response to an emergency situation involving students or staff.

Make a note of the contact details of the nearest British Consulate or Embassy . Find out what help is available and read the Government's guidance on how to deal with a crisis overseas.

Sign up to travel advice while you are away

Once fully registered you can sign up for regular e-mail travel alerts from Crisis24Horizon, guidance on how to do this is available on the UMAL website . 

You can also follow the  Foreign Commonwealth and Development Office (FCDO) or your nearest British Embassy, High Commission or Consulate on Facebook and Twitter for real-time travel advice. See gov.uk advice on how to deal with a crisis overseas .

Attacks in the UK and abroad remind us all of the terrorist threat we face. Although these attacks are rare, it is important that you consider the risks in the location where you are travelling, be vigilant and be aware of how to protect yourself if the need arises.

As well as following Country specific advice from Crisis24Horizon or Gov.UK, you may find the following guidance helpful:

• Stay safe : Leaflet and film advising on the steps you can take to keep yourself safe in the rare event of a firearms or weapons attack.
• citizenAID : is a free app which gives guidance on what to do in the event of an incident.

Charge your mobile phone daily - you don't want the battery to run out in an emergency or when you are on a long journey in-country. Programme in the numbers of local contacts and emergency contacts. Do not take pre-paid phones unless you know you will be able to top-up credit while abroad, and make sure your phone will work in the country you are going to.

Note the location of hospitals, police stations and the nearest British Embassy, High Commission or Consulate.

Keep in regular contact with friends, family or work colleague, so that they know you are safe.

Road traffic accidents are a significant risk and standards of safe driving vehicle condition can vary. Use reputable transport providers. Choose vehicles with seat belts where possible and wear them.

• Gov.uk help for British nationals overseas

Where relevant a completed Field trip emergency incident procedures form (.docx) will assist in any response to an emergency situation involving students or staff.

Work or study abroad (advice for students and placement organisers)

Students undertaking study abroad will also need to complete the travel insurance application form  (Essex login required). Additionally, a formal risk assessment and completion of overseas travel training modules will be needed for: travel to high and extreme risk locations and/or carrying out high-risk activities as part of their study abroad activities. Examples include scuba diving, skiing, canoeing, hang gliding, trekking in hazardous or remote areas, and sky diving. This list is not exhaustive but should be used as an indicator of activities that may need further consideration.  Please see the section above on University requirements for travel to high and extreme risk locations or for high risk (adventurous) activities for details. 

( Note The University’s travel insurance only covers adventurous activities which are part of work, research or that are a direct part of any study undertaken. If you do plan adventurous activities as part of your own leisure time, even if they are organised during your studies, you will need to arrange your own insurance.).

Essex Abroad can provide guidance to students who need to carry out a risk assessment if needed.

Students who are arranging their own accommodation should be advised of how to choose safe accommodation. We recommend they are given guidance on choosing safe accommodation  (.pdf). They must be advised that the use of AirBnB is not suitable.

Please read our advice on student placements student placements student placements for further guidance on health and safety requirements.

COVID-19 and Overseas Travel

The University has updated its travel process to include a central COVID-19 risk assessment for overseas travel (separate version for students and for staff):

• Central COVID Risk Assessment for Overseas Travel (Staff)  (.pdf)
• Central COVID Risk Assessment for Overseas Travel (Student) (.pdf)

The traveller will be expected to refer to this risk assessment when planning their trip and will be required to check the COVID-19 restrictions of the country they are visiting. The general control measures in this risk assessment will be relevant for the majority of overseas trips, therefore there will no longer be a requirement for a separate COVID-19 risk assessment for every trip.

Where there is an additional COVID-19 risk identified which is over and above that detailed in the central COVID-19 risk assessment (for example if the type of activity increases the risk of transmission, or if the Crisis24Horizon medical category risk rating is > 3 due to COVID-19) then the traveller will need to address this in the relevant staff overseas travel risk assessment form  or student overseas travel risk assessment form  (.docx), in line with pre-pandemic overseas travel processes. There is no need to duplicate the information already contained in the central COVID-19 travel risk assessment. Only additional COVID-19 risks need to be considered on the overseas travel risk assessment.

Further help

The following assistance is also available from the University:

• coaching or briefings on overseas travel requirements and processes for overseas travel risk assessment can be arranged by contacting Workplace Health, Safety and Wellbeing  (WHSW) or the Insurance Officer
• for students travelling please visit the student placements page or contact Essex Abroad

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Travel reservations - All the information you need

Overview of travel reservations.

The university has implemented a travel management policy in order to support the travel needs of staff and students. The policy makes provision for travel reservations both in the United Kingdom and overseas. Another key element of the policy is to ensure the health and safety of all staff and students who undertake travel on behalf of the university in accordance with our duty of care.

When planning travel reservations the following guidance is to be followed:

• Discuss your travel requirements with your supervisor as they will be responsible for the funds that will support your travel requests.
• Your supervisor will review your request and will confirm whether approval has been granted. They will then confirm the account code details that will need to be confirmed in your travel request.
• You will need to complete a number of forms for both international and national travel. More details can be found in the travel section here .

Travel Policy

All students are required to complete a Request to travel form to any International travel. In addition you will need to complete an Internatial Travel Risk Assessment ( Green , Amber , Red ). Once completed these forms need to be sent to [email protected] for approval from the Faculty.

Once the forms have been approved you will need to liaise with [email protected] to organise your travel reservations.

National Travel

All students are required to complete a Risk Assessment prior to any National travel. Once completed this form needs to be sent to [email protected] for approval from the Faculty. 

Once the form has been approved you will need to liaise with [email protected] to organise your travel reservations

 It is essential that these forms are completed prior to travel so that you are covered by the University Insurance Policy, therefore please do not leave it to the last minute to submit forms for approval to travel, ideally you should submit this information at least one month before travel if possible.

International Travel

International travel is a regular part of work and study at Swansea University, therefore it is important all staff and students working and travelling internationally are aware of the potential risks, and follow the required guidance and procedures to help keep themselves and those they may be travelling with safe.  International travel can be anything from attending a conference, visiting an International University, to conducting fieldwork anywhere outside of Great Britain.

As with other types of travel, international travel comes with its own risks, therefore it is essential you plan your trip in a timely manner to ensure all risks and controls/ arrangements have been considered, including emergency plans and plans for any form of disruption are in place, to allow the trip to go ahead safely.

There are three forms required for international travel approval:

• Request to Travel Form
• International Travel Risk Assessment Form
• Participant Declaration and Information Form (for group travel only)

Further guidance on internation travel can be found  here .

Compulsory Online Training for all Travellers It is important that all staff travelling on University business complete the compulsory  Basic Travel Security Awareness  Drum Cussac eLearning module (this eLearning session takes ca 25 minutes), and the training certificate for this course should be attached to the  Request to travel form .

Travel reservations –  [email protected]